In immediately’s digital age, electronic mail has develop into an indispensable software for each private {and professional} communication. Whereas it is handy and environment friendly, there could also be occasions when it is advisable ahead an electronic mail to another person with out them understanding. Copying an electronic mail, also referred to as “blind copying” or “BCC,” permits you to ship a replica of an electronic mail to a recipient with out their electronic mail deal with being seen to the opposite recipients. This may be helpful for numerous causes, corresponding to sustaining privateness, avoiding undesirable replies, or guaranteeing that everybody receives the e-mail.
The method of copying an electronic mail is often easy. Most electronic mail purchasers have a devoted “BCC” subject the place you may enter the e-mail deal with of the recipient you need to copy. As soon as you have entered the e-mail deal with, the recipient will obtain a replica of the e-mail with out their deal with being seen to the opposite recipients. It is necessary to notice that copying an electronic mail with out the data of the recipient might elevate moral issues in sure conditions. Due to this fact, it is all the time advisable to make use of this function with discretion and respect for the privateness of others.
Along with BCC, some electronic mail purchasers additionally provide the choice of “CC” (carbon copy). CCing a recipient differs from BCCing in that the recipient’s electronic mail deal with shall be seen to all different recipients. This may be helpful whenever you need to preserve somebody knowledgeable of an electronic mail dialog with out giving them the power to answer. Whether or not you select to BCC or CC a recipient will rely on the particular circumstances and your communication targets.
Copying Mail through the Command Line
The cpio command can be utilized to repeat mail from one mailbox to a different. The final syntax for the cpio command is as follows:
cpio -o
For instance, to repeat the entire mail from the inbox mailbox to the newmail mailbox, you'll use the next command:
cpio -o ~/Mail/inbox ~/Mail/newmail
It's also possible to use the cpio command to repeat mail between completely different mail servers. For instance, to repeat the entire mail from the inbox mailbox on the server mail.instance.com to the newmail mailbox on the server mail2.instance.com, you'll use the next command:
The cpio command may also be used to repeat mail from a mailbox to a file. For instance, to repeat the entire mail from the inbox mailbox to the file mail.txt, you'll use the next command:
cpio -o ~/Mail/inbox > mail.txt
It's also possible to use the cpio command to repeat mail from a file to a mailbox. For instance, to repeat the entire mail from the file mail.txt to the inbox mailbox, you'll use the next command:
cpio -i < mail.txt ~/Mail/inbox
Choice
Description
-o
Specifies the supply mailbox
-i
Specifies the vacation spot mailbox
-v
Verbose output
-d
Create directories as wanted
-p
Protect file permissions
Utilizing the Mail App to Copy Mail
The Mail app is a handy technique to handle and manage your emails. It affords a variety of options, together with the power to repeat emails to new places or create backups.
Copy Emails Utilizing the Mail App
Open the Mail app and choose the e-mail you need to copy.
Click on on the "File" menu and choose "Save As."
Alternatively, you can too use the keyboard shortcut "Ctrl+Shift+S" (for Home windows) or "Command+Shift+S" (for Mac) to rapidly save the e-mail.
Within the "Save As" dialog field, specify the vacation spot folder and file title for the saved electronic mail.
Click on on the "Save" button to create a replica of the e-mail within the specified location.
The saved electronic mail shall be an EML file, which might be opened utilizing the Mail app or every other electronic mail shopper that helps the EML format.
Further Notes
When saving an electronic mail as an EML file, your entire electronic mail, together with attachments, shall be included within the saved file.
It's also possible to use the Mail app to repeat a number of emails directly. To do that, choose the emails you need to copy, right-click on any of the chosen emails, and choose "Save As" from the context menu.
Platform
Keyboard Shortcut for Save As
Home windows
Ctrl+Shift+S
Mac
Command+Shift+S
Copying Particular Parts of Emails
To repeat solely a selected portion of an electronic mail, observe these steps:
Spotlight the specified textual content:
Use your mouse or keyboard to pick out the particular textual content you need to copy.
Proper-click and choose "Copy":
Upon getting highlighted the specified textual content, right-click and choose the "Copy" possibility from the context menu.
Paste the copied textual content:
Navigate to the situation the place you need to paste the copied textual content and right-click. Choose the "Paste" choice to insert the textual content into the specified location.
Alternatively, a keyboard shortcut can be utilized to repeat the highlighted textual content:
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
By following these steps, you may simply copy particular parts of emails to your required location.
Duplicating Emails with Attachments
Copying emails with attachments is a simple course of that permits you to create duplicates of emails, together with any information or paperwork hooked up to the unique message. Observe the steps outlined beneath to efficiently duplicate emails with attachments:
Open the e-mail you need to duplicate.
Click on the "Ahead" button.
Within the "To" subject, enter the e-mail deal with you need to ship the duplicated electronic mail to. It's also possible to add extra recipients if desired.
Within the "Topic" subject, enter a brand new topic line for the duplicated electronic mail. You possibly can select to maintain the unique topic line or modify it as wanted.
Choice
Rationalization
Maintain authentic topic line
The duplicated electronic mail can have the identical topic line as the unique electronic mail.
Modify topic line
You possibly can edit the topic line to alter the wording or present extra details about the duplicated electronic mail.
Overview the physique of the e-mail and make any vital adjustments. You possibly can add or take away textual content, edit formatting, or embrace extra attachments if desired.
Click on the "Ship" button to ship the duplicated electronic mail.
When you ship the duplicated electronic mail, it should seem within the recipient's inbox with the brand new topic line and physique content material, together with any attachments that had been included within the authentic electronic mail.
Using Keyboard Shortcuts for Quick Copying
Mastering keyboard shortcuts is essential for environment friendly mail copying. Here is a complete information:
Copy Chosen Textual content (Home windows)
To repeat highlighted textual content, press "Ctrl + C."
Copy Chosen Textual content (Mac)
On Mac, use the shortcut "Command + C."
Copy E-mail from Preview Pane
In some electronic mail purchasers, you may copy a whole electronic mail immediately from the preview pane. Use "Ctrl + A" (Home windows) or "Command + A" (Mac) to pick out all textual content, then press "Ctrl + C."
Copy A number of Emails (Home windows)
To repeat a number of emails, first choose them utilizing "Ctrl + click on." Then, press "Ctrl + C" to repeat their contents.
Copy A number of Emails (Mac)
On Mac, choose a number of emails utilizing "Command + click on." To repeat them, press "Command + C."
Copy E-mail as Attachment
If it is advisable copy an electronic mail as an attachment, open the e-mail and click on the "Ahead" button. Within the "To" subject, enter your personal electronic mail deal with. Press "Ship," and the e-mail shall be despatched to you as an attachment.
Copy Headers Solely
To repeat solely the e-mail headers (e.g., sender, topic, date), open the e-mail. Proper-click within the header space and choose "Copy Headers" (Home windows) or "Copy Message Headers" (Mac).
Copy As Textual content/HTML
Some electronic mail purchasers mean you can select whether or not to repeat emails as textual content or HTML. This may be helpful if you wish to take away HTML formatting or protect it.
Copy to Clipboard Historical past (Home windows)
Home windows 10 customers can make the most of the "Clipboard Historical past" function to entry beforehand copied objects. Press "Home windows Key + V" to view copied content material.
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
Managing Copied Emails in Separate Folders
Copying emails generally is a helpful technique to manage and handle your inbox. By creating folders for various classes of emails, you may preserve your inbox organized and make it simpler to seek out the emails you want.
Creating Folders for Particular Functions
Step one to managing copied emails is to create a folder for the emails you copy. You are able to do this by clicking on the "New Folder" icon in your electronic mail shopper. You possibly can create folders for any sort of emails, corresponding to:
Private
Work
Tasks
Buying
Journey
Utilizing Filters to Robotically Kind Emails
Upon getting created your folders, you may arrange filters to robotically type your emails into the right folders. Filters are guidelines which you could create to find out which emails needs to be copied into a specific folder. You possibly can create filters based mostly on the sender, topic, or content material of the e-mail.
Creating Subfolders for Extra Group
When you've got a lot of emails in a specific class, you could need to create subfolders to additional manage your emails. For instance, when you have a folder for work emails, you can create subfolders for various tasks or purchasers.
Managing Duplicate Emails
Whenever you copy emails, you could find yourself with duplicate emails in numerous folders. To keep away from this, you should use the "Mark as Learn" function in your electronic mail shopper. Whenever you mark an electronic mail as learn, it should not seem as a brand new electronic mail in your inbox or in any of your folders.
Looking for Copied Emails
If it is advisable discover a copied electronic mail, you should use the search bar in your electronic mail shopper. You possibly can seek for emails by sender, topic, or content material. It's also possible to seek for emails inside a specific folder.
Function
Description
Create folders
Arrange emails into classes
Use filters
Robotically type emails into folders
Create subfolders
Additional manage emails inside folders
Mark as learn
Keep away from duplicate emails
Search
Discover copied emails simply
Preserving E-mail Formatting throughout Copy
Copying an electronic mail whereas sustaining its authentic formatting might be essential for preserving context and legibility. Listed here are some strategies to make sure the formatting is preserved:
1. Copy and Paste with Formatting
Choose the e-mail textual content and use the "Copy with Formatting" possibility from the context menu or keyboard shortcut (Ctrl + Shift + C). Paste the textual content into the vacation spot utilizing the "Paste with Formatting" possibility (Ctrl + Shift + V).
2. Use "Match Vacation spot Formatting"
When pasting right into a textual content editor or electronic mail shopper that helps completely different formatting choices, select the "Match Vacation spot Formatting" possibility from the context menu or paste choices. It will modify the formatting to match the vacation spot fashion.
3. Copy as HTML
Choose the e-mail and use the "Copy as HTML" possibility from the context menu. Paste the HTML into the vacation spot and choose "HTML" or "Internet Web page" because the format.
4. Save as PDF
Save the e-mail as a PDF doc. It will protect the unique formatting, together with photos and attachments.
5. Use Cloud Companies
Sure cloud companies, corresponding to Gmail and Outlook, provide "Copy as Markdown" choices. Markdown is a light-weight markup language that preserves formatting and construction.
6. Use a Browser Extension
Browser extensions like "Copy Paste Formatter" permit customers to repeat and paste textual content from emails whereas preserving formatting.
7. Superior Strategies
For extra advanced formatting wants, corresponding to preserving customized fonts or line spacing, think about using these superior methods:
Approach
Description
Customized CSS Styling
Add customized CSS types to the vacation spot textual content to match the unique formatting.
HTML Conversion and Enhancing
Copy the e-mail as HTML, edit the HTML code to match the unique formatting, and paste the modified HTML into the vacation spot.
Copy and Paste as Picture
Choose the e-mail and replica it as a picture (Ctrl + Shift + Print Display screen), then paste the picture into the vacation spot.
Filtering and Sorting Emails for Copying
To slender down your search and find the particular emails it is advisable copy, you may make the most of the filtering and sorting capabilities offered by most electronic mail purchasers.
Sender
Enter the sender's electronic mail deal with or title within the search bar to filter emails from a selected particular person or group.
Topic
Kind a key phrase or phrase associated to the e-mail's topic line to slender down your search outcomes.
Recipient
Enter the recipient's electronic mail deal with or title to filter emails that had been despatched to or acquired from a specific particular person.
Date
Specify a date vary or choose predefined choices like "Yesterday," "Final Week," or "Final Month" to filter emails despatched or acquired throughout a selected interval.
Attachment
Examine the "Has Attachment" choice to solely show emails that comprise attachments.
Label
Apply a label or tag to emails that you just need to group collectively, then filter by that label to rapidly find them.
Starred
Filter by starred emails to prioritize and simply copy necessary messages.
Unread
For those who're catching up on emails, filter by unread messages to deal with new or unprocessed correspondence that it is advisable attend to.
| Sorting Choice | Description |
|---|---|
| Date (Descending) | Latest emails seem first |
| Date (Ascending) | Oldest emails seem first |
| Sender (A-Z) | Emails are sorted alphabetically by sender's electronic mail deal with or title |
| Sender (Z-A) | Emails are sorted in reverse alphabetical order by sender's electronic mail deal with or title |
Copying Mail from A number of Accounts
Organising electronic mail copying from a number of accounts generally is a helpful technique to preserve observe of all of your correspondence in a single place. Here is easy methods to do it:
1. Select an electronic mail shopper that helps a number of accounts.
There are a selection of electronic mail purchasers that assist a number of accounts. A number of the hottest embrace:
Microsoft Outlook
Mozilla Thunderbird
Apple Mail
2. Add your accounts to the e-mail shopper.
Upon getting chosen an electronic mail shopper, it is advisable add your accounts to it. That is normally completed by going to the "Accounts" or "Settings" menu within the electronic mail shopper and clicking on the "Add Account" button. You'll then must enter your account info, corresponding to your electronic mail deal with and password.
3. Create a rule to repeat incoming mail.
Upon getting added your accounts to the e-mail shopper, it is advisable create a rule to repeat incoming mail. That is normally completed by going to the "Guidelines" or "Filters" menu within the electronic mail shopper and clicking on the "Create Rule" button. You'll then must specify the circumstances for the rule, corresponding to which accounts the rule ought to apply to and which folders the mail needs to be copied to.
4. Check the rule.
Upon getting created the rule, it's best to check it to be sure that it's working correctly. To do that, ship your self an electronic mail from one among your accounts. The e-mail needs to be copied to the folder that you just specified within the rule.
5. Repeat steps 2-4 for every account.
If you wish to copy mail from a number of accounts, you have to to repeat steps 2-4 for every account.
6. Different strategies of copying mail.
There are a selection of different strategies that you should use to repeat mail from a number of accounts. These strategies embrace:
Utilizing a web-based electronic mail service that helps a number of accounts.
Utilizing a POP3 or IMAP electronic mail shopper.
Utilizing a mail forwarding service.
7. Which methodology is correct for me?
The very best methodology for copying mail from a number of accounts will depend on your wants. If it is advisable copy mail from a lot of accounts, then utilizing a web-based electronic mail service or a POP3 or IMAP electronic mail shopper might be the best choice. For those who solely want to repeat mail from a number of accounts, then utilizing a mail forwarding service could also be a greater possibility.
8. Safety concerns.
When copying mail from a number of accounts, it is very important take safety into consideration. Just be sure you are utilizing a safe electronic mail shopper and that you're not sharing your account info with anybody else.
9. Troubleshooting.
If you're having bother copying mail from a number of accounts, there are some things which you could test:
Downside
Answer
The rule is just not working.
Guarantee that the rule is enabled and that the circumstances for the rule are right.
The mail is just not being copied to the right folder.
Guarantee that the folder that you just specified within the rule is right.
I get an error message.
Examine the error message for extra details about the issue.
Superior Strategies for Environment friendly Mail Copying
1. Use Keyboard Shortcuts
Grasp keyboard shortcuts like "Ctrl+C" for copying and "Ctrl+V" for pasting to streamline your copying course of.
2. Copy Chosen Textual content Solely
Keep away from copying pointless textual content. Use the mouse to pick out solely the textual content you want, then use the right-click menu to repeat.
3. Copy Attachments from A number of Emails
In Outlook, use the "Choose All" button to pick out a number of emails. Then, go to the "Attachments" group and click on "Save All Attachments."
4. Copy Mail to a Particular Folder
When copying mail, use the right-click menu to pick out the vacation spot folder. This ensures that the copied mail is organized.
5. Copy Mail with Formatting
To repeat mail with formatting, use the "Paste Particular" possibility and choose "Maintain Supply Formatting."
6. Copy Emails for Authorized or Archival Functions
For authorized or archival functions, use third-party software program or browser extensions that permit for safe and tamper-proof electronic mail copying.
7. Use Automated Guidelines for E-mail Copying
Create computerized guidelines to repeat emails based mostly on particular standards, corresponding to sender, topic, or key phrase.
8. Copy Emails to Cloud Storage
Use cloud companies like Dropbox or Google Drive to retailer copied emails for straightforward entry and sharing.
9. Copy Emails to OneNote
In OneNote, use the "Copy to OneNote" possibility within the right-click menu to repeat emails immediately into your notes.
10. Switch Emails between Accounts
To switch emails between completely different electronic mail accounts, use the "Import/Export" function in your electronic mail suppliers' settings or third-party switch instruments.
Mail Supplier
Import/Export Function
Gmail
Settings > Accounts and Import > Import mail and contacts
Outlook
File > Open & Export > Import/Export
Yahoo
Settings > Accounts > Import Mail
How To Copy Mail
Copying mail is an easy course of that may be completed in a number of steps. First, open the e-mail you need to copy. Then, click on on the "Extra" button within the high proper nook of the e-mail. From the drop-down menu, choose "Copy to." A brand new window will open, the place you may choose the folder or label you need to copy the e-mail to. Lastly, click on on the "Copy" button.
It's also possible to copy a number of emails directly. To do that, choose the emails you need to copy by clicking on the checkboxes subsequent to them. Then, click on on the "Extra" button and choose "Copy to." A brand new window will open, the place you may choose the folder or label you need to copy the emails to.
Upon getting copied the emails, they'll seem within the folder or label you chose. You possibly can then entry them identical to every other electronic mail.
Individuals Additionally Ask
How do I copy an electronic mail to a unique account?
To repeat an electronic mail to a unique account, you should use the "Ahead" function. Open the e-mail you need to ahead, then click on on the "Extra" button. From the drop-down menu, choose "Ahead." A brand new window will open, the place you may enter the e-mail deal with of the account you need to ahead the e-mail to. It's also possible to add a message to the e-mail if you need.
How do I copy an electronic mail to a folder?
To repeat an electronic mail to a folder, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Transfer to." A brand new window will open, the place you may choose the folder you need to transfer the e-mail to. It's also possible to create a brand new folder if you need.
How do I copy an electronic mail as an attachment?
To repeat an electronic mail as an attachment, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Print." A brand new window will open, the place you may choose the "Save as PDF" possibility. The e-mail shall be saved as a PDF file, which you'll then connect to a different electronic mail.
